Education providers are responsible for maintaining the requirements for course accreditation throughout the accreditation period and are required to submit an annual report by close of business on 1 June each year. An annual report template will be circulated to all education providers at least six weeks before reports are due to be submitted.
One survey will need to be completed for each course that an education provider has (fully or provisionally) accredited, including double degree courses. A report must be completed regardless of whether an education provider currently has an application for re-accreditation under consideration, or if an education provider has received a course accreditation outcome in 2019. An Annual Report must also be completed if an education provider has an accredited course that has been discontinued, but currently remains in teach-out.
If an education provider has a course that is accredited across multiple campuses, one form per campus must be completed if the campuses are located across more than one state. Otherwise, only one form needs to be completed, with the information for the course combined across the campuses.
From 2018, annual fees are required to be paid in full by 1 June each year. An invoice for the annual fee will be provided four weeks prior to the annual fee due date. Payment of the annual fee is required for continued participation in the course accreditation process.
Notification of Course Changes
Education providers are required to notify ESSA of any changes to a course in respect of any of the minimum requirements for accreditation. This includes changes to academic staffing (in terms of any staff who were submitted towards meeting the minimum staffing requirements), student enrolments, course structure, course content, assessment methodologies, and practicum placements (significant loss of). Twelve months’ notice must be provided before any planned changes are implemented to the course structure or content that was submitted towards meeting accreditation requirements. Please download and complete the Course Change Notification Form to inform ESSA of all changes and email this to the Course Accreditation Manager to firstname.lastname@example.org.
A fee will be incurred for the review of course changes. Fees levied to consider course changes are determined by the characteristics and extent of the proposed changes.
Changes to be made to course and/or unit codes and/or names must also be reported. However, no fees are incurred in this instance.