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Continuing Professional Development (CPD) Points Guidelines

ESSA CPD Points

2016 Requirements

Important information:

Point System:

Logbook:

 

2017 Requirements

Please note there are changes to the 2017 guidelines that affect the presenter qualifications for PD that ESSA will accept.  Please ensure you see the guidelines for full information. 

 

2015 Requirements

 

Previous years

For the ESSA CPD point guidelines, point system and/or manual logbooks for previous years, please contact ESSA Professional Development at education@essa.org.au, or phone 07 3171 3335.

 

ESSA’s policy for Pilates based professional development

After a detailed investigation, on 1 January 2015, ESSA introduced a policy for Pilates based professional development, which is now in effect. Please peruse the ESSA’s policy for Pilates based professional development guidelines for accredited persons.

 

Reduction of/extension to ESSA’s annual CPD requirements

In situations of extenuating personal and/or professional hardship a reduction/extension to the required annual CPD points may be granted. To apply for a reduction/extension to the required annual CPD points, the accredited person is required to complete the ESSA application Reduction/extension CPD Points, outlining details of the extenuating circumstances that would allow for a reduction/extension to be granted. Completed applications should be forwarded to the Professional Development & Conference Specialist and results are at the discretion of the National Board. Only situations that have created a significant obstacle to your ability to complete the required annual CPD points will be considered.

Nil exemption of the annual CPD requirements will be considered.

2016 applications will be accepted until 31 January 2017. 

 

2016 Requirements

The 2016 requirements to maintain accreditation as an Accredited Exercise Physiologist (AEP) and Accredited Sports Scientist (ASpS1, ASpS2, AHPM) are:

1. A minimum of 20 CPD points per year (1 January – 31 December) are required by all accredited exercise physiologists with the following exceptions:

  • 1. In the year you first become accredited there is no cumulative CPD requirements e.g. if accredited on 15 September 2015, you will have from that date until the end of the following calendar year (31 December 2016) to accrue your first 20 CPD points. 20 CPD points are required annually thereafter – i.e. January to December.
  • 2. If your accreditation is not current (due to suspension, leave of absence or lapsed) and you are returning to practice then separate CPD requirements apply – refer to ESSA’s Return to Practice Policy.

2. Hold a current cardiopulmonary resuscitation certificate (HLTAID001 Provide Cardiopulmonary Resuscitation). Your CPR must always be valid and be renewed annually.

3. Hold a current first aid certificate (HLTFA311A – First Aid or HLTAID003 Provide First Aid). Your first aid must always be valid and be renewed as required.

4. Hold professional indemnity and public liability insurance, either personally or through your workplace whilst practising in a professional or voluntary capacity.

Please note: 

  • You are required to keep a copy of your Statement of Attainments for CPR and first aid and a valid insurance certificate of currency with your annual CPD logbook and if you are selected in ESSA’s CPD compliance audit, these must be produced. 
  • Standards & Compliance professional development must be completed once, within 4 months of accreditation or return to practice, unless previously completed. 
  • If an individual is an AES and an AEP and/or ASp, a total of 20 CPD points are required in 2016.
  • CPD documents must be retained for a period of 5 years.

 

The 2016 requirements to maintain accreditation as an Accredited Exercise Scientist (AES) are:

1. CPD points are required:

  • If you transitioned your ESSA Exercise Science membership to an Accredited Exercise Scientist for 2016, a minimum of 10 CPD points are required from 1 January – 31 December 2016.
  • If you were assessed and approved as an Accredited Exercise Scientist between 1 January and 31 December 2016, no points are required for the 2016 year. However you can collect CPD points for any completed Professional Development that you complete from the date of your accreditation for the 2017 requirements. 
  • If your accreditation is not current (due to suspension, leave of absence or lapsed) and you are returning to practice then separate CPD requirements apply – refer to ESSA’s Return to Practice Policy.

2. If working with clients/human subjects, you must hold a current cardiopulmonary resuscitation certificate (HLTAID001 Provide Cardiopulmonary Resuscitation). Your CPR must always be valid and be renewed annually.

3. If working with clients/human subjects, you must hold a current first aid certificate (HLTFA311A – First Aid or HLTAID003 Provide First Aid). Your first aid must always be valid and be renewed as required.

4. Hold professional indemnity and public liability insurance, either personally or through your workplace whilst practising in a professional or voluntary capacity.

Please note: 

  • You are required to keep a copy of your Statement of Attainments for CPR and first aid and a valid insurance certificate of currency with your annual CPD logbook. If you are selected in ESSA’s CPD compliance audit, these must be produced.
  • If an individual is an AES and an AEP and/or ASp, a total of 20 CPD points are required in 2016. (please see AEP/ASp guidelines).
  • CPD documents must be retained for a period of 5 years.

 

2016 CPD Point Important Information

  • AEP and ASpS1, ASpS2, AHPM – A minimum of 15 CPD points are required annually from Category 2, Further Education.
  • AES - A minimum of 7.5 CPD points are required annually from Category 2, Further Education.
  • If audited, you will be required to supply appropriate evidence of any professional development activity you have participated in for the audit period. The evidence required is listed within the Point System below.
  • All professional development claimed must be within the scope of practice of your accreditation. Activities that fall outside of the respective scopes of practice cannot be claimed. Out of scope activities broadly encompass passive therapies such as massage, manipulations, McKenzie therapy, dry-needling, ultrasound therapy, and others.
  • To earn CPD points, you must successfully complete or attend the professional development in full. You will not be awarded points based on purchase alone.
  • All activities that earn you CPD points can only be claimed once.
  • Points cannot be claimed for your main job role, i.e. a lecturer is not able to earn points for lecturing at their own university, an exercise physiologist or sports scientist is not able to earn points for practising.
  • Points cannot be claimed for induction days or courses/workshops providing education and/or information on internal procedures and policies of your workplace, inclusive of software programmes and equipment.
  • Any Pilates based professional development must adhere to the ESSA’s policy for Pilates based Professional Development Guidelines (see above for guidelines).
  • Any professional development completed prior to your accreditation date cannot be claimed.
  • Your CPD logbook and evidence is only required to be submitted to ESSA if you are chosen in our 15% CPD compliance audit, or if this information is requested by the ESSA National Board.
  • You are required to keep evidence of your CPD compliance for a period of 5 years.
  • The audit can cover any of the 5 year periods following the commencement of these guidelines.
  • It is your responsibility as an accredited person to ensure that ESSA has your current contact details. We will notify persons who have been selected to be audited via email, phone and lastly by mail. If you are unable to be contacted, you will be listed as non-compliant.

Please see the full guidelines for your accreditation for full information. 

 

2016 CPD Point System
Category 1: Presenting and Publication
Publishing an article, delivery of presentations
Applicable for Activity Points claimable Evidence required

AES; AEP; 
ASpS1; ASpS2; AHPM

Delivery of an ESSA accredited course 1 point per delivery hour ESSA certificate of presentation
AES; AEP; 
ASpS1; ASpS2; AHPM
Full delivery of tertiary subject/unit/course (Sessional/Adjunct Lecturers only) 15 points for first delivery
10 points for subsequent deliveries
Copy of the course outline identifying you as lecturer

AES; AEP; 

ASpS1; ASpS2; AHPM

Guest lecturer at tertiary studies 3 points per lecture (first delivery)
2 points per lecture (subsequent deliveries)
Copy of the course outline identifying you as lecturer

AES; AEP; 

ASpS1; ASpS2; AHPM

Delivering other courses within the scope of practice 1 point per lecture Copy of the course flyer identifying you as presenter

AES; AEP; 

ASpS1; ASpS2; AHPM

Delivery of relevant clinical in-services in the workplace within the scope of practice 3 points per in-service (first delivery)
2 points per in-service (subsequent deliveries)
Letter from employer listing course name/topic, delivery hours and date of presentation

AES; AEP; 

ASpS1; ASpS2; AHPM

Publishing in a relevant peer reviewed journal 10 points if primary author
5 points if other
(in year of publication only)
Copy of the front page of journal and copy of abstract/article, listing authors & publication information including date of publication

AES; AEP; 

ASpS1; ASpS2; AHPM

Publishing in a relevant non peer reviewed media
e.g. newsletter, newspaper
3 points if primary author
(in year of publication only)
Copy of the front page of media and copy of abstract/article, listing authors & publication information including date of publication

AES; AEP; 

ASpS1; ASpS2; AHPM

Publishing a relevant textbook 10 points if primary author
5 points if other
(in year of publication only)
Copy of the front page of textbook listing authors, contents page & publication information including date of publication

AES; AEP; 

ASpS1; ASpS2; AHPM

Podium or poster presentation at a conference relevant to the industry (within the scope of practice) 5 points if primary author Copy of the front page of program/proceedings and copy of abstract, listing authors

AES; AEP; 

ASpS1; ASpS2; AHPM

Submission for funding / grants / pilot programs relevant to the industry 10 points if primary author
5 points if other
Copy of the front page of report listing authors

AES; AEP; 

ASpS1; ASpS2; AHPM

Peer review of a professionally relevant journal article 2 points Letter from editor outlining your involvement

AES; AEP; 

ASpS1; ASpS2; AHPM

Editor of a relevant journal 10 points per year Copy of journal, listing you as editor

AES; AEP; 

ASpS1; ASpS2; AHPM

Working with ESSA, HEAL or EIM for position papers, factsheets or submissions, consisting of 5 or more hours involvement 5 points  Confirmation email from ESSA, HEAL or EIM representative confirming hours and contribution

 

 

Category 2: Further Education       *Minimum CPD points required. Please see guidelines*
Successful completion of professional development
Applicable for Activity  Points claimable Evidence required

AES; AEP; 

ASpS1; ASpS2; AHPM

Research to Practice 2016
(14 – 16 April 2016)

1 day – 8 points
2 days – 15 points
3 days – 20 points

Certificate of completion listing course name, points claimable and date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

ESSA professional development
(including face to face, webinars, assessed podcasts, DVDs or online)
As indicated on certificate Certificate of completion listing course name, points claimable and date of completion
AEP ESSA Standards & Compliance professional development
(Medicare & DVA modules)
5 points Certificate of completion listing course name, points claimable and date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

ESSA accredited external professional development As per ESSA accreditation Certificate of completion listing course name, points claimable and date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

Any SMA or SDA professional development, within scope of practice 1 point per delivery hour
(maximum of 15 points)
Certificate of completion listing course name, delivery hours and date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

Other association conferences within the scope of practice
e.g. ACSM, BASES, ECSS, CSEP, DAA, COSA, IAHA, NRHA, etc
1 point per delivery hour
(maximum of 15 points)
Certificate of completion listing course name, delivery hours and date of completion
AEP Any Medicare, DVA or WorkCover facilitated professional development 1 point per delivery hour
(maximum of 15 points)
Certificate of completion listing course name, delivery hours and date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

Other courses/seminars within the scope of practice (including VET approved courses) 0.5 points per delivery hour
(maximum of 7.5 points claimable per course/seminar)
Certificate of completion listing course name, delivery hours and date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

Other Pilates professional development
Please view ESSA’s policy for Pilates based professional development guidelines for accredited persons 
0.5 points per delivery hour
(maximum of 7.5 points claimable per workshop)
Certificate of completion listing course name, delivery hours, date of completion and qualifications of presenter

AES; AEP; 

ASpS1; ASpS2; AHPM

Any Tai Chi or Yoga professional development

For the purpose of utilising the movements to assist in a client’s treatment/exercise prescription only. PD for the purpose of group exercise sessions is not applicable for CPD Points

0.5 points per delivery hour
(maximum of 7.5 points claimable per workshop)
Certificate of completion listing course name, delivery hours and date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

Participation in clinical in-services at workplace within the scope of practice.
i.e. specialists presents to you and your colleagues at your workplace
1 point per delivery hour
(maximum of 5 points claimable)
Letter from employer listing course name, course presenter, delivery hours and date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

First Aid (including CPR)
(HLTFA311A – First Aid or HLTAID003 Provide First Aid)
3 points
(claimable in the year you earn the certificate)
Statement of Attainment listing date of completion

AES; AEP; 

ASpS1; ASpS2; AHPM

Cardiopulmonary Resuscitation Certificate
(HLTAID001 Provide Cardiopulmonary Resuscitation)

1 point
(only claimable when not included in HLTAID003)

Statement of Attainment listing date of completion

AEP; 

ASpS1; ASpS2; AHPM

Honours, Graduate Certificate, Post Graduate Diploma, Masters, PhD in subjects within the scope of practice 15 points for full time 2 semesters
7.5 points for part time 2 semesters
7.5 points for full time 1 semester
4 points for part time 1 semester
Academic transcript including enrolment status of PT or FT
AES Honours, Post Graduate Diploma, Masters, PhD in Exercise Physiology, Exercise Science or Sports Science subjects  15 points for full time 2 semesters
7.5 points for part time 2 semesters
7.5 points for full time 1 semester
4 points for part time 1 semester
Academic transcript including enrolment status of PT or FT

AES; AEP; 

ASpS1; ASpS2; AHPM

Mentor in ESSA’s mentorship program 2 points per finalised mentorship relationship
(maximum of 6 points claimable)
ESSA evidence of your successful completion of mentoring relationship

AES; AEP;

ASpS1; ASpS2; AHPM 

Mentee in ESSA’s mentorship program 2 CPD points upon ESSA finalisation of mentorship relationship ESSA evidence of your successful completion of mentoring relationship

 

 

Category 3: Self Education
Review of research publications, journal articles, editorials and text books
Applicable for Activity Points claimable Evidence required

AES; AEP; 

ASpS1; ASpS2; AHPM

Reading of a relevant scientific article or chapter from a professional publication that is within the scope of practice

ESSA membership includes access to EBSCO journals via ESSA’s members website

1 point per article or chapter a photocopy of the first page or abstract including the following statement “I (first name,  last name) acknowledge that I have read this professional resource in its entirety for educational purposes” with date

AES; AEP; 

ASpS1; ASpS2; AHPM

Listening to a relevant scientific podcast or similar recording from a professional body or education supplier, that is within the scope of practice, where an assessment or certificate is not provided

ESSA podcasts are not claimable in this category

 1 point per recording a copy of the title page of the recording or a tax invoice, showing the title and authors, with the following statement “I (first name,  last name) acknowledge that I have read this professional resource in its entirety for educational purposes” with date

 

 

Category 4: Community Service
Student supervision, position on ESSA committees/chapters/board, and promotion of the industry to the community
Applicable for Activity Points claimable Evidence required

AES; AEP; 

ASpS1; ASpS2; AHPM

40 – 100 hours face to face student supervision (based on number of hours you spend supervising, regardless of student numbers/hours) 4 points a letter from the graduate or university documenting the hours and nature of supervision

AES; AEP; 

ASpS1; ASpS2; AHPM

101 – 200 hours face to face  student supervision (based on number of hours you spend supervising, regardless of student numbers/hours) 6 points a letter from the graduate or university documenting the hours and nature of supervision

AES; AEP; 

ASpS1; ASpS2; AHPM

201 – 300 hours face to face  student supervision (based on number of hours you spend supervising, regardless of student numbers/hours) 8 points a letter from the graduate or university documenting the hours and nature of supervision

AES; AEP; 

ASpS1; ASpS2; AHPM

ESSA State or National President/ Vice President / Directors / Other Executive 10 points a copy of the meeting minutes stating your position

AES; AEP; 

ASpS1; ASpS2; AHPM

Chairperson or committee member of an ESSA state chapter, council, committee and/or special interest group  4 points per committee a copy of the meeting minutes stating your position

AES; AEP; 

ASpS1; ASpS2; AHPM

A member of a non ESSA committee related to exercise and/or sports science (e.g. government, community organisation) 3 points per committee a copy of the meeting minutes stating your position

AES; AEP; 

ASpS1; ASpS2; AHPM

Attendance at ESSA National Annual General Meeting 2 points a copy of the meeting minutes stating your attendance

AES; AEP; 

ASpS1; ASpS2; AHPM

Attendance at ESSA State Chapter Annual General Meeting 2 points a copy of the meeting minutes stating your attendance

AES; AEP; 

ASpS1; ASpS2; AHPM

Attendance at ESSA National or State Chapter meeting 1 point per meeting a copy of the meeting minutes stating your attendance

AES; AEP; 

ASpS1; ASpS2; AHPM

Attendance at ESSA National or State Chapter Sub Committee meeting 1 point per meeting a copy of the meeting minutes stating your attendance

AES; AEP; 

ASpS1; ASpS2; AHPM

Attendance at special interest group meetings related to exercise and/or sports science 1 point per meeting a copy of the meeting minutes stating your attendance

AES; AEP; 

ASpS1; ASpS2; AHPM

Relevant promotional activities
(e.g. promoting ESSA at a conference, community event, allied health professional event, Medicare Local event)
2 points per activity A letter from the conference/event organiser stating your involvement